Date:
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Dear Sir/Madam,

In response to the bills sent by you stating the amount of money I owe you, I'm sending you this letter mentioning the exact amount of money I actually owe you. I have received all your bills for the last four months where you have stated that I owe you $500 for the painting you had delivered to me. The shoddy and inferior framing of the painting along with poor maintenance makes it a careless and bad collection. Inspite of repeated requests you had denied to replace it with a better one.

Keeping in mind the quality of merchandise I received, I quite justly feel that I don't owe you more than $200. To settle my debts with you, I will thus send you a check worth $200 and hope you will cash this check and come to a mutual settlement. If you cash this check it will also imply that the payment has been made in full and that the check has taken care of the entire pending amount between us.

Thanking you in anticipation.

Sincerely,

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