While communicating with the creditors it is recommended that you send fax or a certified mail copy, as well as standard 1st class mail with proof of mailing. This may be helpful in the long run, if the credit agencies deny the receipt of your fax or refuse your certified mail.

• Sign your letter after your writing is complete.
• Never use stamps on envelopes.
• Fax your letter along with all the attachments.
• If you fax the creditors make sure to keep a fax confirmation sheet. Keep this confirmation proof in your file.
• Make double copies of all your letters and documents and save one copy for your file.
• Prepare two envelopes and be careful to write the proper address and also the correct return address.
• Enclose the attachment copies to your original letter in one envelope and send it by certified mail with a request of a return-receipt.
• Enclose attachment copies to your letter copy in another envelope and send it by 1st class mail with a certificate of mailing.
• Staple all the original documents and keep it with you.
• For each letter you send, save a copy with the envelope as a proof. This includes a copy of your signed letter, your attachments, fax confirmation sheet, dated and stamped receipts from post office, certified mail receipt, certificate of mailing for your 1st class letter and return-receipt, after you get it through mail.
• Staple all these important documents together and keep it in a safe custody at least for a period of one year.

We recommend you to maintain these above guidelines as a checklist while preparing your letters. The process demands a systematic approach, so that you have no future problems while negotiating with the creditors or the credit-reporting agency.