When you contact creditors (or debt collectors) for negotiation to resolve your debt problems, it's better to have everything in writing. This is to make sure that you have a written proof of any communication you have with the creditor or collector. Moreover, negotiations in writing help to reduce the chances of miscommunication.

Checklist for mailing creditors and debt collectors

Here's a checklist for writing and sending mails to creditors or debt collectors (collection agency).

• Address the letter to the specific person or concerned department.
• Explain your financial situation including the reason why you couldn't stay current on payments.
• Mention a possible solution to your debt problem.
• Sign your letter when your writing is over.
• Make sure you mention your correct address details in the letter.
• Mention the correct address and return address on the envelope.
• If you can't find the creditor's address, either research online or check out the letter you've received recently from the creditor.
• You can also look into the creditor's address by checking out the company website.
• Attach copies of documents that can act as proof of your financial situation.
• Enclose your letter along with the attached documents in one envelope before you send the mail.
• If you fax your letter along with the attachments, keep a fax confirmation sheet as proof.
• You may use certified mail with return receipt requested. You'll come to know who has accepted the letter and on which date.
• Keep copies of your letters, documents and envelopes as proof of the mails you've sent to your creditors or debt collectors.

It is essential that you follow the above guidelines while sending mails to creditors or collection agency. Keeping hard copies of letters to creditors or collectors can be helpful if you're sued by your creditor and you need to attend the court hearing or reply to a court summons. Written records of what you say to your creditors (or collectors) protect you from future creditor claims regarding paying more towards your account or making more frequent payments. Finally, the mailing guidelines will help you avoid problems while you negotiate your debt with creditors or collection agency.